Faq - Requests for information and quotations (RFI, RFQ and RFP)

If you want to locate the quotes received by your company:

Access the Nimbi Network and go to My To-Dos > Negotiation;

If you know the title of the transaction, type it in the search bar at the top of the page and click the magnifier (Search), use the Advanced Filter for more search details or filter in the sidebar by: Status, Type and Date;

The supplier cannot view the participants. The tool does not allow competing participants in a negotiation (whether RFQ, RFP, RFI or Auctions) to have access to other participants (if any) and cannot view their competitors' offers during the cycle. In other words, only the buyer (customer) has access to this information, suppliers do not.

In order to modify your RFQ answer, the quotation must be on time, with status In Progress, and be the closed envelope type.

Check with your customer the type of envelope of the desired RFQ, if it is of the Open Envelope type, request the sending of a new cycle to your company.

Like a closed envelope RFQ, to change your answer, go to My To-Dos > Negotiation, scroll your mouse cursor down and find the quote you want.

After opening the quotation page, go to the Cycle panel and click on the Edit button at the bottom of the panel.

Then all fields will be enabled for editing. Make the desired change and click Post, so your changes can be saved.

Changes will be logged within the Change History panel.

To participate in Nimbi Network application, choose one of the open Public RFQs and click on the title.

The Accept RFQ page will appear, where you can check the RFQ information, and if you agree with everything;

Click on Join in at the bottom of the page.

Access the RFQ in My To-Dos > Negotiation;

Scroll the mouse cursor down and find the RFQ in the list of processes that will be displayed at the bottom of the screen;

Click on the title of the desired negotiation; make sure that the RFQ is delegated to your user in the Responsible field.

Before responding to your quote values, check the Schedule, Attachments, and Comments panels to find any additional data submitted by your customer to assist you in responding to the quote.

If the delivery and billing address is the same for all items, you can check it in the Delivery and Billing data panel.

Your company's response is made in the Cycle panel. To respond to the RFQ, the cycle status must be Pending.

In the Currency panels, fill in the shipping and currency data to be used in your answer.

In Items, enter the validity date of your proposal in the Proposal Expiration field;

In the List of Items to be quoted, click on the link of the respective item in the column Description, to access the response panel.

Within the View Item response panel, navigate through the available tabs, making sure to fill in all mandatory fields (marked with *) and optional fields, if necessary.

Click Save and Continue to save the changes and proceed to the other items, or Save to only save the changes for the respective item.

• If you have an item that will not be quoted by your company, select the item's line through the selection box and click on Decline Item.

Enter a comment informing the rejection of the respective item and confirm.

When you confirm the item, it will be marked as declined along with the confirmation information.

Include complementary data to your negotiation response using the Annexes and Comments panels, present within the Cycle panel.

Click Save proposal to save the changes and Submit proposal to submit your proposal to the client.

Once you access our portal, go to the My To-Dos application.

Scroll the mouse cursor down and find the RFQ in the process list that will be displayed at the bottom of the screen;

Click on the title of the desired business;

RFQ Cycle Status are:

Waiting Acceptance: Pending acceptance.

Pending: Awaiting a proposal.

Answered: Proposal submitted

Declined: Client did not accept proposal.

Expired: Deadline unanswered.

The status of quotations/RFQs is as follows:

• In Composition: Quotes created and available for editing before publication on the market (edits will be made by users with RFQ Negotiator permission level);

• Pending review: When creating quote requests, you can add reviewers. This user company, registered in the quote completion course, will be responsible for reviewing the information before sending the quote to the market;

• Returned: The RFQ reviewer may return the quote to the operator who generated it, if adjustments or possible edits are necessary;

• Published: Quote published on the platform, but the deadline has not yet started, as a future date was chosen to start the RFQ;

• In Progress: Quotation within the deadline stipulated for the participation of suppliers invited to negotiate;

• Deadline Ended: Quote with the trading cycle period closed. At this stage it is possible to reward the best offers registered by participating suppliers who responded to the RFQ or extend it, requesting counter-proposals or a new negotiation cycle;

• Closed: The quotation is closed and already includes the premiums due for the offers of the participating suppliers who responded to the RFQ;

• Canceled: Quote canceled (action that will be carried out by users with RFQ Negotiator and/or Administrator permission level).

To accept an RFP, access the negotiation through the notification received by email, clicking on Access Here, or access directly on the Nimbi Network in My To-Dos > Negotiation;

Click on the desired negotiation RFP, or find it a in the Type search field located on the left side of the list;

Click on the title of the negotiation to access it;

After checking the content of the negotiation, if you are interested in participating, click Accept, or, if you are not interested, click Decline.

When invited to participate in an RFI, it is possible to access it through the notification received by email or through the Nimbi Network's logged in area.

By email, click Access Here to be directed to the RFI.

Through the Nimbi Network, access My To-Dos > Negotiation;

Click on the RFI, or locate it in the Type search field located on the left side of the list;

When opening the trade, click Accept or Decline.

The screen will then appear with the fields of the questionnaire sent to your company.

Answer all questions in each section and, to move on to the other sections, click Next.

After filling out the entire questionnaire, click Send.