Negotiate - Support Center

The module that executes all negotiations between buyers and suppliers, organizing the sourcing processes:

Information requests;

Quotes;

Proposals;

Auctions realizations.

In Negotiation you can:

• Forward requests for information, quotations and proposals to the market.

• Configure pre-established and flexible response fields;

• Select approved partners from your private network and/or use the Public RFQ.

• Attach documents or define other information regarding commercial conditions;

• Analyze participants' responses in real time.Extend the duration or terminate the negotiation early when necessary;

• Compare all desired information and ask for counter proposals if necessary.

• Easily identify the best supplier or the best price per item;

• Invite approved companies from your network or search and invite new participants in the marketplace;

• Define the initial bid, bid behavior, duration and visibility;

• Save up to 30% per trade;

• Track bids in real time and view the best offer;

• If necessary, extend the duration of the auction or cancel bids immediately.

RFQ Cycle Status are:

• Waiting Acceptance: Pending acceptance.

• Pending: Awaiting a proposal.

• Answered: Proposal submitted.

• Declined: Client did not accept proposal.

• Expired: Deadline unanswered.

Supplier:

If you want to locate the quotes received by your company: Access the Nimbi Network and go to Negotiate > Dashboard or Received RFX; If you know the title of the transaction, type it in the search bar, located at the top of the page and click on the Magnifier (Search);

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If you want to find the quotes created by your user:

Access the Nimbi Network and go to Negotiate > Dashboard;

View all the deals created by your user in the My Processes panel. in the

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Buyer

Access Negotiate > Dashboard;

In the initial screen, in Dashboard, the My Activities and My Processes panels summarize the negotiations of your company (be the operations created or received by your company); after locating it, clck on the title to open it;

To verify the negotiations created, go to the main menu and choose between the Created RFQ / RFP / RFI options and look for the desired operation in the list;

After locating it, click on the title to open it.

Access the Nimbi network with your login and password, on the main screen, select the option Negotiate.

After confirming your participation on the RFQ, select the option Received RFx, find the desired quotation and click on its title.

Note: After accepting a RFQ with the status In Progress, will open a panel to answer the RFQ.

Verify the RFQ data such as delivery and invoicing data, for instance.

On the Schedule panel, you can view the beginning and end date of the desired RFQ besides the deadline for submitting your answer. On Annexes, you can view all documents which the buyers inserted in quotation.

If the Buyer sent any comments, you can view it on Comments panel.

Filling out your proposal is made on the panel Cycle, where the number means which cycle your RFQ is in.

On the example below, we are in the first cycle (Cycle 01).

1 - In Shipping Attributes, Choose the desired delivery method.

2 - In Currency, choose the currency for answering the RFQ.

Remark: If your client uses Systax, read the warnings carefully to fill in the corresponding fields;

3 - In Items, specify the expiration date of your proposal, At the blank space Expiration date, if you prefer, you can use the calendar;

4 - At the same panel, below the description label, Click on the desired item and specify: price, deadlines and taxes.

Fill in unit price and deadline in days. In order to insert comments and annexes, use the equivalent links, placed on the top of the screen. After you have finished filling out the requested blanks, click on Save. Repeat all the previous steps on the remained items of this RFQ by clicking at the magnifying glass icon (search) of each item.

After filling out all items on this RFQ, you can insert annexes and commentary for this negotiation, using the panel, Annexes and Comments, respectively. When you complete filling in all obrigatory spaces, click on Save proposal, then click on Submit proposal to submit your proposal.

After submitting your proposal, a message saying that your quotation has been published successfully will appear and the cycle is going to change from Pending to Answered.

Attention:

It is possible to send multiple answers until the end date of a RFQ, but only the last one will be valid.

In order to modify your RFQ answer, the quotation must be on time, with status In Progress, and be the closed envelope type. After answering, locate the desired quotation then click on its title.

After opening the quotation page, go to the Cycle panel and click on the Edit button at the bottom of the panel.

Then all fields will be enabled for editing. Make the desired change and click Post so your changes can be saved.

Changes will be logged within the Change History panel.